Job Title: Office Coordinator

Location: Prescott Arizona

Job Type: Full-time

Job Summary:

We are seeking a highly organized and detail-oriented Office Coordinator to join our team. The ideal candidate will be responsible for managing day-to-day administrative tasks, coordinating office activities, and ensuring a smooth workflow. The Office Coordinator will play a key role in fostering a positive and efficient work environment.

Responsibilities:

Administrative Support:

• Provide general administrative support to staff and management.
• Assist in managing schedules, appointments, and travel arrangements.
• Handle incoming calls, emails, and inquiries with professionalism and efficiency.

Facility Management:

• Oversee office operations and ensure a clean and organized workspace.
• Manage office supplies inventory and place orders as needed.
• Coordinate maintenance and repairs for office equipment and facilities.

Meeting Coordination:

• Schedule and coordinate meetings, conferences, and special events.
• Prepare meeting materials and ensure necessary resources are available.
• Assist in the setup and breakdown of meeting spaces.

Communication:

• Serve as a point of contact for internal and external communication.
• Distribute internal announcements and updates as needed.
• Facilitate effective communication within the team and across departments.

Documentation and Record-Keeping:

• Maintain accurate and up-to-date records, files, and databases.
• Assist in preparing reports and presentations as requested.
• Ensure confidentiality and security of sensitive information.

Team Collaboration:

• Collaborate with various departments to facilitate cross-functional tasks.
• Foster a positive and inclusive office culture through team-building activities.
• Act as a liaison between staff and management for effective communication.

Qualifications:

• Proven experience as an Office Coordinator or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficient in Microsoft Office Suite and office management software.
• Attention to detail and a proactive approach to problem-solving.
• Ability to work independently and as part of a team.
• Knowledge of basic accounting principles is a plus.

Education and Experience:

• High school diploma or equivalent; associate or bachelors degree preferred.
• Previous experience in office administration or coordination roles.

How to Apply:

Interested candidates should submit their resume and cover letter to lmarkey@cpeprescott.com. Please include 'Office Coordinator Application' in the subject line.

Application Deadline: January 15, 2024

Center for Physical Excellence is an equal opportunity employer. We encourage candidates from all backgrounds to apply.

by Jobble